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Project Statement of Work

Project Statement of Work 2007

CERP Monitoring and Assessment Plan Components

MAP Activity Title: South Florida Surface Water Monitoring Network for the Support of MAP Projects

MAP Activity Number: 3.5.4.1 Surface Water (stages) Monitoring Network

A. Introduction/Background

The Water Resources Development Act (WRDA) of 2000 authorized the Comprehensive Everglades Restoration Plan (CERP) as a framework for modifications and operational changes to the Central and Southern Florida Project needed to restore the south Florida ecosystem. Provisions within WRDA 2000 provide for specific authorization for an adaptive assessment and monitoring program. A Monitoring and Assessment Plan (MAP) has been developed as the primary tool to assess the system-wide performance of the CERP by the REstoration, COordination and VERification (RECOVER) program. The MAP presents the monitoring and supporting research needed to measure the responses of the South Florida ecosystem to the CERP. Investigators are encouraged to refer to this document for details on the methods and procedures outlined below.

The MAP also presents the system-wide performance measures representative of the natural and human systems found in South Florida that will be evaluated to help determine the success of CERP. These system-wide performance measures address the responses of the South Florida ecosystem that the CERP is explicitly designed to improve, correct, or otherwise directly affect. A separate Performance Measure Documentation Report being prepared by RECOVER provides the scientific, technical, and legal basis for the performance measures.

Generally, the statement of work described below is intended to support four broad objectives of this monitoring program:

  1. Establish pre-CERP reference conditions and variability for each of the performance measures
  2. Determine the status and trends in the performance measures
  3. Detect unexpected responses of the ecosystem to changes in stressors resulting from CERP activities
  4. Support scientific investigations designed to increase ecosystem understanding, cause-and-effect, and interpret unanticipated results

The statement of work described below is intended to support the South Florida Monitoring Network module of the MAP and is directly linked to the monitoring or research component identified in that module as number 3.5.4.1. The statement of work includes the objectives of the work effort to be performed, a general description of the scope, a detailed listing of tasks to be undertaken and associated deliverables, and timeframes citing the methodologies to be used by the contractor or partnering agency to perform assigned work efforts.

This scope of work describes continuation of the Everglades Depth Estimation Network (EDEN) effort funded by RECOVER MAP in 2005 through 2007 (partial funding in 2007). EDEN is an integrated network of real-time water-level monitoring, ground-elevation modeling, and water-surface modeling that provides scientists and managers with current (1999-present), on-line water-depth information for the greater Everglades. The target users are biologists and ecologists examining trophic level responses to hydrodynamic changes in the Everglades.

The deliverables of the EDEN effort ending in March 2007 are:

This current scope of work will continue operation and maintenance of the 25 gaging stations and will implement the hydrologic tools to support biological and ecological assessments of the impacts of the restoration plan for the greater Everglades.

The USGS has provided significant support in the development of the EDEN products. The USGS Priority Ecosystem Sciences (PES) funded Dr. John Jones in development of the ground surface digital elevation model and EDEN grid, Roy Sonenshein and Heather Henkel for support with the real-time website development and gage network data management, Paul Conrads for his neural network and hindcasting analyses, Aaron Higer for technical oversight of EDEN and integration of EDEN in the Joint Ecological Models lab at University of Florida, and Arturo Torres for compilation of principle investigators' water depth data.

Continued USGS PES funding support is expected in 2007 (level unknown) and is possible in future years. Future PES funding will fund enhancements to EDEN performance and ensure that EDEN supports greater Everglades scientists.

B. Objectives

The objective of this scope of work is to provide hydrologic data for the freshwater and tidal areas of the greater Everglades that can be used to assess biotic responses to hydrologic change. Because the hydrology is foundational to the function of the Everglades, scientists need consistent, documentable hydrologic data on which to base their assessments. EDEN not only integrates, for the first time, all existing water level gages in the greater Everglades but uses modeling and GIS techniques to computer essential hydrologic parameters; water depth, days since last drydown, slope and recession rates; to support biological and ecological restoration assessments for the annual Assessment Team System Status Reports and the 5-year Reports to Congress.

C. Scope of Work

a. Operation and maintenance of real-time water-level gages

Stage data for 25 gages located in the Everglades freshwater marsh areas will be collected and processed using USGS-established protocols. Water-level gages are routinely visited twice a year when water-level sensors are calibrated for quality assurance. These routine visits are conducted over a 3-4 day period via helicopter or airboat. Emergency visits by helicopter or airboat are conducted as needed throughout the year when equipment failures occur.

Data collection consists of 15-minute interval measurements of water level at each gaging station. Data will be transmitted every 4 hours via the Geostationary Operational Environmental Satellite (GOES) office in Fort Lauderdale. The real-time data will be available through a webpage for public access. Final and fully reviewed data for each water year (October – September) will be published and available by April of the following year.

b. Maintenance of data management system and management of EDENweb

The real-time water-level website completed and delivered in September 2006 will require maintenance to serve MAP scientists and others. The pre-arranged ftp transfer of daily gage data from the 3 agencies (BCNP, ENP and SFWMD) to the USGS will be monitored daily. Occasionally, data files are missing or agency changes require changes to the ftp script. Although much of the data transfer and entry to the NWIS database is automated, monitoring and quality assuring the data are necessary to ensure no breaks in the data stream. Over time, gages are added to the real-time network and, less often, gages are removed. Reprogramming of the automated data transfer is necessary to account for these changes. Additionally, as revised datum corrections are computed or surveyed, these corrections will be added to the NWIS database.

The EDENweb is a website that provides MAP PIs with stations information, water-level data and access to other hydrologic data for use in biological assessments. The EDENweb points to the NWISweb where the real-time and past water-level data are displayed from the NWIS database.

c. Support to MAP Principal Investigators for Annual AT System Status Reports (SSRs)

Development of Annual AT SSRs for a given year is conducted in the spring-summer of the following year. Because most of the biological models are based on some aspect of the hydrology, PIs will require hydrologic data to make their assessments for the annual SSRs. EDEN staff will work directly with PIs to ensure that data are formatted and adequate for their assessments.

The EDEN application (EDENapps) for retrieving, viewing, and outputting hydrologic data for the greater Everglades will be made available to Greater Everglades Wetlands Module principal investigators and others via the EDENweb. As with any new user application, EDENapps Version 1 (delivered 9/30/06) will require a period of testing and support during its initial use by PIs and others. This support may include workshops to instruct PIs, hands-on support with individual PIs and other communication to resolve possible incompatibilities with a new computer application. Once EDENapps is tested with users, the tested and potentially modified version of EDENapps will be available on the EDENweb.

d. Improving performance of EDEN

Understanding the relation between ground elevation and vegetation is key to refining EDEN's estimates of water depth. EDENapps V1 uses a ground elevation model that could be improved if elevation variation within each grid cell is taken into account. Patterns of land cover may be the best available representation of this local elevation variation. Integrating these ground elevation differences to the ground elevation model and water depth analysis in 2007 will be used to refine estimate of water depth.

Once the automated process of water surface generation is possible, geostatistical analyses will be conducted to reparameterize the water surface model and make improvements. This level of model analysis was not possible in 2006 but is critical to the testing and improvement of a model that will be used for SSR development in 2007

When EDEN's real-time data approach is coupled with biological models, such as Across Trophic Level System Simulations (ATLSS), Habitat Suitability Indices (HSIs) and others, scientists will be able to evaluate how well simulated relations drive both biotic and abiotic models and how these models reflect and anticipate real-world events. EDEN staff will work with individual PIs to integrate EDEN with their biological models and examine trophic-level responses to hydrodynamic change.

D. Work Breakdown Structure

Task Descriptions

  • Task 1 – Annual workplan development
    An annual workplan will be developed each year based on the input of MAP PIs and adaptive management managers. Because EDEN products provide information to others, it is critical that the EDEN project maintain some flexibility and accountability to the direct users of the EDEN datasets.

    Deliverable – Annual workplan for each year beginning in April of each year.

    Timeframe – April 2007, April 2008 and April 2009

  • Task 2 – Operation and maintenance of the 25 real-time water-level gages
    This task includes: a.) operation and maintenance of field instrumentation for the collection of water level data; b.) processing of stage records; c.) quality assurance and quality control of all field and computed data; d.) data release and publication.

    Deliverable – An annual status summary report describing station data conditions throughout the year, generally no more than 3-5 pages and real-time data served on the NWIS website

    Timeframe – Annual reports in September 2007, September 2008 and September 2009

  • Task 3 – Data management and EDENweb maintenance

    Subtask A – Real-time and historic water-level data management

    Deliverable – Transferred and quality-assured entry of data to NWIS database and monitoring and maintenance of real-time data access via EDENweb

    Timeframe – Ongoing, 4/1/07 to 3/31/10

    Subtask B – Website maintenance for EDENweb

    Deliverable – Reliable, accessible website for EDEN data and information, EDENweb

    Timeframe – ongoing, 4/1/07 to 3/31/10

  • Task 4 – Support to MAP Principal Investigators for Assessment Team System Status Reports (SSRs) and updates to the SSR*

    Subtask A – Support MAP PIs in developing the SSR 2006 Update

    Deliverable – Hydrologic data for 2006

    Timeframe – April to July 2007

    Subtask B – Support MAP PIs in developing SSRs in 2008 and 2010 and SSR Updates in 2009.

    Deliverable – Hydrologic data for 2007 and 2008

    Timeframe – For SSR 2008, January – July 2008
    For SSR 2009 (Update to 2008 SSR), January – July 2009
    For SSR 2010, January-March 2010

    Subtask C – User support for implementation of EDENapps

    Deliverable – Communications, workshops, and hands-on support to users

    Timeframe – ongoing, 4/1/07 to 3/31/10

    *The AT SSR is developed biannually and was delivered in 2006 and will be delivered in coordination with the National Academy of Sciences (NAS) Report in 2008 and 2010. In the off years (2007 and 2009), the AT will produce a SSR Update which will constitute an additional rollup of data and an update to the previous year's SSR. (i.e., in 2007, the 2006 SSR will be updated; in 2009, the 2008 SSR will be updated etc.)

  • Task 5 – Improve performance of EDEN

    Subtask A – Develop relation between ground elevation and vegetation in marsh zone

    Deliverable – Improved water depth estimates in marsh zone

    Timeframe – 4/1/07 to 9/30/07

    Subtask B – Reparameterize surface water model for marsh zone

    Deliverable – Improved surface water model in marsh zone

    Timeframe – 4/1/07 to 9/30/07

    Subtask C – Integrate EDEN with biological models

    DeliverableEDEN data formats compatible with biological models

    Timeframe – 4/1/07 to 3/31/10

  • Task 6 – Reporting

    Deliverables and Timeframes

    Quarterly Status Reports

    FY07 – June 2007
    FY08 – December 2007, March 2008, and June 2008
    FY09 – December 2008, March 2009, and June 2009
    FY10 – December 2009

    Annual Summary Reports

    FY07 – September 2007
    FY08 – September 2008
    FY09 – September 2009

    Final Report

    FY10 – March 2010

E. Reporting guidelines

Delivery of Reports

All quarterly reports must be written and delivered via e-mail using the attached template (See Attachment 1). All annual and final reports (including data) must be submitted both in electronic (via e-mail) and hardcopy format (see description of Annual Report and Final report requirements below). All annual and final reports should be mailed to the following address:

U.S. Army Corps of Engineers
Jacksonville District
701 San Marco Blvd.
Jacksonville, FL 32207
ATTN: Wiener Cadet

Quarterly Status Report

Three quarterly status reports will be submitted to the project manager in each year of the contract in December, March, June or September, depending on the schedule listed in the Task Description and Work Order. Status reports are not required in the quarter in which the annual report is submitted. Status reports will be written (verbal reports are not acceptable) using the attached form (See Attachment 1).

Annual Reports

Annual reports will be submitted each year of the contract, with the date of submittal listed in the Task Description and Work Order. The principle investigator will provide 3 copies of the annual report that will include at minimum the following: methods, results and statistical analyses of sampling efforts; 3 CD-Rom copies of raw data, discussion, conclusions, and lessons learned. Interpretation of results as they relate to the overall effort of CERP implementation and the adaptive management process will be key features of the annual report. The principal investigator or designee will give an oral presentation to the Assessment Team (AT) if requested. Annual reports will initially be given to the project manager in Microsoft Word format; the final version will be converted to a .pdf file after approval and acceptance by the project manager.

Final Report

A final report will be submitted at the end of the contract and contain information covering the entire period of the contract, including submittal of a CD containing all data from the project. The principal investigator will provide 3 copies of a final report that will include at minimum the following: methods, results and statistical analyses of sampling efforts; conclusions and lessons learned (3 CD-Rom copies of raw data will also be included). Interpretation of results as they relate to CERP hypotheses from the MAP, the overall effort of CERP implementation and the adaptive management process will be key features of the final report.

Additional information may be requested of the PI on a project-specific basis. Informal reports such as those addressing the status of permits needed for the project, timely progress of field work, or those that describe the completion of specific tasks may be transmitted via email or fax. Reports that include any type of data analysis and/or datasets, and formal quarterly status, annual, and final reports will be submitted in both electronic and hard copy format; signed hard copies with data attached in the appropriate format must be mailed to the project manager in addition to submittal of both the written report and data via e-mail.

PI Contributions to the AT System Status Report

The results of the work performed under this scope of work will be used to develop the cumulative findings outlined in the AT System Status Report, which will be developed biennially. The AT System Status Report will be used by the AT to develop a RECOVER Technical Report at five year intervals, as pursuant to the regulations [Section 385.31(b)(4)]. The AT System Status Report will provide an assessment of whether the goals and purposes of the Plan are being achieved. It will also include an assessment of whether the Interim Goals and Interim Targets are being achieved or likely to be achieved and evaluate whether corrective actions should be considered based on scientific findings of system-wide or regional ecological needs. The annual reports produced by the PIs will feed into the AT System Status Report development process as outlined in the MAP, Part 2 – 2006 Assessment Strategy for the MAP. In order to ensure the content and format of the annual reports is consistent with AT/MAP Module Lead and AT System Status Report requirements, PIs will coordinate with the Project Manager and the MAP Module Lead(s) in preparation of these deliverables. Although the annual reports produced by the PIs may be sufficient input to the AT System Status Report, PIs may be asked by the MAP Module Lead(s) to provide additional information if supplementary data or analysis is needed.

As of November 2006, the content and format of the AT System Status Report has not been finalized; as a result, content and format requirements for annual reports are therefore subject to change during this finalization process. The PI(s) will be required to work with the MAP Module Leads to assist in the development of the AT System Status Report and are asked to include their participation as a task in this work breakdown structure. Principal Investigators are to incorporate, as a separate deliverable in the work breakdown structure, up to 12 days of their time to participate in the development of the AT System Status Report.

The following reporting guidelines are also offered by the AT to the PIs. These issues must be addressed in the Annual Reports.

EVALUATE ABILITY TO DETECT CHANGE - PI LEVEL

  • If applicable, describe the results of the power analysis for the sampling design. Determine the minimum detectable difference of the power analysis, and its associated confidence and uncertainty. If there is no pre-existing data for a power analysis, describe and justify experimental design strategy.
  • Describe changes in the MAP sampling design and its implications for the power analysis and the minimum detectable difference.

ESTABLISH REFERENCE CONDITION - PI LEVEL

  • Describe the non-MAP data sources, if any, used in the assessment. If non-MAP data were used, did the data meet the guidance criteria listed in the MAP, Part 2: 2005 Assessment Strategy for the MAP. If the non-MAP data were used and did not meet the guidance criteria, provide a rationale to justify the inclusion of the data.
  • Describe how representative the data are in space and time.
  • Describe the approaches used to address measuring variability.
  • Prepare data for entry into the CERP-Zone and update Module Group.

MEASURE CHANGE FROM REFERENCE CONDITION – PI LEVEL

  • Describe the methods used to estimate the direction and magnitude of change in performance measures from the reference state both annually and back-cast for multiple years.
  • Compare current status of the PM with its desired trend or target.
  • Evaluate consistency of monitoring results with MAP hypotheses.
  • Determine if there are indications of unanticipated events and describe how they are affecting the desired outcome.

F. Project Management

Statement of Work Change Control: Changes in the statement of work must be requested of the project manager in writing, with supporting justification. Any requested changes in the statement of work will require, on part of the contractor or partnering agency, submission of an updated project workplan with supporting detail, updated scheduling and budget information. No changes in the statement of work will occur without the appropriate approvals from the funding agency. Any delays or changes in the project scheduling and budget will require consultation with the Assessment Team (AT) of RECOVER. If the original statement of work requires any approved changes, the contractor or partnering agency must include documentation of these scope changes in the "lessons learned" section of the final project report.

Data Management: Any data derived from the project will be provided to the AT with each annual report. The raw data for each year will be provided on a CD with the submission of the annual report including a summary indexing the data contained on the CD. The data CD will be archived and will not be publicly posted. A data management system is under development and will be used once the system is fully operational. In the interim, PIs are to submit their annual data on a CD or DVD with their annual report. Submission of all data is required for contract or interagency agreement closeout. At the end of the contract the complete data set will be delivered to the AT on a CD with the submission of the final report. All data formatting, analysis, and delivery will be required to meet the CERP data standards developed by the project managers, data requestors, or data stewards as outlined in the CERP Master Program Management Plan (MPMP) and the CGMs. These data standards will be identified and assembled through the CERP Data Management Program and will be available upon request. All data and results derived from this project must be made available to the AT at the end of the project.

Quality Assurance and Quality Control (QA/QC): The project workplan shall include elements of a quality assurance project plan (QAPP) in order to define which QA/QC procedures are appropriate for each project (e.g., QASR, FDEP standards). Methods used for each project shall be selected based upon the following criteria (if appropriate): cost-benefit analysis, flowchart diagram of the system process, project data quality objectives (DQOs), and determination of the best statistical experimental design. The burden of proof of compliance with standardized QA/QC procedures is the responsibility of the PI.

In the case where the QASR defines methods that would meet the DQOs but the MAP PI proposes an alternative method, the PI shall submit the alternative method to the CERP Quality Assurance Oversight Team (QAOT) for approval. If there are no standardized methods or QA/QC defined for the proposed project, the PI shall then detail the alternative method in the QAPP. The PI shall prove the alternative method is rigorous by defining the QA/QC procedures that will demonstrate accuracy and precision including acceptance criteria for these quality objectives. Citation of peer-reviewed and published methods may be used to support this documentation.

Lessons Learned: The causes of variances in the scope of work, project scheduling and budgeting, the reasoning behind any corrective action, as well as any other lessons learned will be documented in the final project report. These lessons learned will become part of the historical database for this project and other RECOVER projects.


GENERAL PROJECT WORKPLAN

  FY07 FY08 FY09 FY10
Tasks 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Annual workplan development     X     X         X          
O&M of 25 gages     X X X X X X X X X X X X    
Data management     X X X X X X X X X X X X    
EDENweb maintenance     X X X X X X X X X X X X    
Provide EDEN data for SSR 2006     X X                        
Provide EDEN data for SSR 2007             X X                
Provide EDEN data for SSR 2008                     X X        
Provide EDEN data for SSR 2009                           X    
User support/implement EDENapps     X X X X X X X X X X X X    
Improve EDEN/relation between ground elevation and vegetation     X X                        
Improve EDEN/reparameterize marsh model     X X                        
Integrate EDEN with additional biological models     X X X X X X X X X X X X    
Quarterly status reports     X   X X X   X X X   X      
Annual reports       X       X       X        
Final report                           X    


Attachment 1

Status Report

Period Covered: ___________ through ____________

MAP Activity Title: Title
MAP Activity Number: Module and MAP Number
Agency: Name
Principal Investigator: PI Name, PI email, PI phone number
Point of Contact: Contractor or Agency POC Name, email, phone number
Agreement: Type of Agreement and Identification Name or Number


PROGRESS ACCOMPLISHED THIS PERIOD

In bulleted form:

  • Identify activities completed by task number
  • Problems encountered and resolutions

WORK PLANNED FOR NEXT 30-60 DAYS

In bulleted form:

  • Identify work elements by task number to be conducted over the next 30-60 days
  • Identify status of upcoming milestones or delivery of products
  • Include upcoming meetings, presentations, or other information exchanges

ANTICIPATED NEEDS OR ISSUES

In bulleted form:

  • Identify data, results, or input needed from others by specified date
  • Identify needed coordination with other agencies, consultants, or others

FUNDING STATUS

  • Provide status of invoices; amount, dates, and for work accomplished
  • Provide status of expenditures; amount and dates


Attachment 2

Sample Workplan

The following workplan sections are recommended for all RECOVER-MAP projects. For non-field projects, Sec. III may be modified accordingly.

  1. Statement of issue and study objective
  2. Scope of work (abbreviated)
  3. Sampling Design
    1. Schedule
    2. Site Selection
    3. Experimental/Spatial Design
      1. Power Analysis, if appropriate
      2. Statistical methods
      3. Modeling, if appropriate
    4. Field Methods/Lab Methods
    5. Maps or schematic of sampling sites/design
  4. Data
    1. Collection
    2. Analysis Strategy
    3. Management
    4. Quality Assurance and Control
  5. Schedule of Deliverables
  6. Literature Cited



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